Town of Otisfield
Board of Selectmen Meeting Minutes
June 20, 2012
1. CALL TO ORDER: The regular meeting was called to order at 7:00 PM. Hal Ferguson, Chairman,
Rick Micklon & Lenny Adler present.
2. FLAG SALUTE
*Audience and Board members saluted the flag.
3. SECRETARY’S REPORT:
A. Meeting minutes from June 6, 2012. *Motion to accept minutes. RM/LA – Unanimous.
4. SPECIAL EVENTS
A. Otisfield Town Garage: David Hart, Fish Street Design reviewed (2) Bids, PM Construction & Building Solutions. David had the same questions for both bids and wrote a list of notes (submitted into public record). In a general sense, David does not see a lot of discrepancy. PM Construction bid $313,240.00 and Building Solutions bid $386,283.00. Leaving a difference of $73,043.00. Spread Sheet submitted into public Record. Proposals are good for 30 days. Discussion: Oil Tank may not fit into room. Brian of Building Solutions: Dehumidifier’s vary and they went w/ an HRV in their quote. They are very pricey. Approx. $15,000 – $20,000.00. *David Hart will look into BOS questions and report back at a later date.
B. GA Ordinance Amendment Public Hearing: *Motion to go into Public Hearing @ 7:50 PM. LA/RM – Unanimous. MIM brought BOS up to date re: New State Standards for GA Criteria. The maximum amount of money that a person can have in order to get assistance increased by 10% of what we previously had for July 1, 2012 through June 30, 2013. *Motion to enact appendices 22 MRSA 4305 subsection 3-C. New maximum level of assistance 1/1/2012 – 6/30/2012. *Motion to enact 22 MSRS 4308 subsection 1A & 1B, new housing assistance, 1A = max (9)months, 1-B = extension of housing assistance due to hardship. *Motion to close the Public Hearing @ 7:57 PM. LA/RM – Unanimous.
5. COMMITTEE REPORTS:
A. Road Study Review Committee, Chair - Quentin Henderson: The committee brought BOS to date on their recommendations and submitted a proposal of Road Equipment, Garage Tools and Hand Tools that the committee feels the town needs to purchase. The committee has offered future assistance to town if needed. BOS thanked RSRC for their time and effort w/ this. TT will make (2) copies of EP2 & FP1 garage plans.
B. Board of Appeals: Anne Pastore’s term expires 06/2012. *Motion to renew her term for an additional 3 years with a term ending 06/2015. HF/LA – Unanimous. *TT will update web site.
C. Ordinance Policy Review Committe: Joseph Zilinsky’s term expires 06/2012. *Motion to renew his term for an additional 3 years with a term ending 06/2015. LA/RM – Unanimous. *TT will update web site.
D. Ordinance Policy Review Committee: Tanya Taft’s term expires 06/2012. *Motion to renew her term for an additional 3 years with a term ending 06/2015. LA/RM – Unanimous. *TT will update web site.
E. Finance Committe: Quentin Henderson’s term expires 06/2012. *Motion to renew his term for an additional 3 years with a term ending 06/2015. LA/RM – Unanimous. *TT will update web site.
F. Planning Board: Stan Brett’s term expires 06/2012. *Motion to renew his term for an additional 3 years with a term ending 06/2015. LA/RM – Unanimous. *Discussion: Stan has asked to be moved to an Alternate position to allow a current Alternate a chance to move up as a regular member. *TT will update web site.
6. DEPARTMENT HEADS:
A. None.
7. QUESTIONS/COMMENTS FROM THE PUBLIC:
A. None.
8. ADMINISTRATIVE ASSISTANT ITEMS:
A. Town Report for 2011 is available at the town office for anyone who wishes to pick it up.
B. MIM updated BOS stating there are NO more tax acquired properties.
C. MIM requesting the BOS close the Town Office to the public on Monday July 2, 2012. All BOS agree. MIM and TT will post.
9. ADJUSTMENTS TO AGENDA:
A. None
10. UNFINISHED BUSINESS
A. Town Office Annex Update (former class room). RM: Electrical is all done, fire and alarm system are all up and running. David Hart, Fish Street Design did a walk through regarding all the carpentry. Remaining items: Donated window from Rick Micklon that is going into Sharon’s office, the roof over the ramp is still needed and the painters are not finished yet.
B. Trail to Saturday Pond - 2 Ponds Trails: Bob Blake gave BOS a choice between showing the trails or not at Town Meeting. BOS agree that he can show the trails, but they hesitate w/ allowing flyers to be passed out, because the trails have not been properly cut & cleared as of yet and the public may think it’s ready to go. HF will contact Bob via email tomorrow.
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11. SELECTMEN’S ITEMS TO BE DISCUSSED & VOTED ON:
A. Town Warrant: *Motion to sign Warrant #23 to pay the town bills. LA/HF – Unanimous.
B. Town Meeting Warrant Signed. MIM will post it. Articles were assigned to each Selectman.
C. *Motion by HF 2nd RM - Unanimous to move into executive session at 8:20 pm, pursuant to Title 30A section 2702 subsection(1) (A) and 1 M.R.S.A. § section 405 (6)(A) to discuss Personnel Matters, where it could reasonably be expected that a persons’ right of privacy could be violated. Close executive session at 9:05 pm.
12. QUESTIONS OR COMMENTS FROM THE BOARD:
A. Community Hall Flooring: RM: the bid received is a 20 day bid. Scheduling is getting tight. Flooring needs to be scheduled for when there are no events scheduled for approx. 4 – 5 days so they can go in and work and allow time for off-gassing ventilation. All BOS agree that this needs to be done. RM will call Quality Floor Finishing to schedule flooring for anytime after town meeting.
B. Community Hall – MIM will ask Sandy to clean the wall cabinets.
C. No Parking signs: HF would like to order some metal ones that are needed at the bottom of Silvaqua Road.
13. ADJOURNMENT: With no further business, the meeting was adjourned at 9:05 PM. HF/LA – Unanimous.
Respectfully submitted,
Tanya Taft, Secretary
Approved by:
Hal Ferguson, Chairman
Rick Micklon
Lenny Adler
Approved on: July 18, 2012
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